Microsoft OneNote has evolved to become one key application not only for users around the world, but for Microsoft itself too.
If you’re looking for an immersive space when taking notes in OneNote, you might want to turn on Dark Mode. This feature is available on the Mac, Windows, and iOS versions of the app, and will. View in-app settings for iOS. The following list briefly describes the items in this window: Upgrade: OneNote for iOS allows you to have up to 500 notes with full features of the app free; if you want more, you’ll have to pay to upgrade the app. Sync Now: Tap this item to immediately sync all notes that are set to sync automatically. Notebook Settings: Tap this item to choose which notebooks.
OneNote is now part of the Microsoft Office productivity suite, and what’s more, the Windows 10 version keeps evolving at a pace which shows that the software giant is very committed to continue improving it.
But more recently, Microsoft has also made a change in OneNote that’s not necessarily everyone’s cup of tea. The legacy navigation pane, which let you see all notebooks and pages, has been replaced with a new sidebar that’s less straightforward for a substantial number of users.
Despite aligning with the rest of apps in Windows 10, this sidebar requires additional clicks to browse notebooks, add sections, and manage pages, whereas in the original configuration, everything was so much faster. Somewhat surprising is that Microsoft says it made this change based on user feedback:
“We heard the user feedback and incorporated some new elements to navigation in OneNote for Mac and OneNote for Windows 10. In the updated navigation, switch easily between your notebooks, search results and recent notes using the buttons along the left-hand rail and use the drop-down button across the top of sections and pages to view additional notebooks,” the company said back in March.
“If you want to maximize your canvas, you can hide navigation by clicking the notebooks icon at the top of the left rail. Click the icon again when you need to navigate your way to another page, section or notebook.”
More recently, however, Microsoft has started rolling out a feature for OneNote that comes to resolve this big annoyance, allowing users to actually return to the original approach for the navigation system.
What’s important to know, however, is that this feature is gradually shipping to users, so not everyone sees it right now. It already exists on my device, and you should be getting it rather sooner than later.
My OneNote version is 16001.11901.20096.0.
If you want to return to the old navigation system, launch the app and head over to settings. Scroll down, and in the navigation section, enable the feature that is called “Legacy navigation panes.” In just a few words, here’s the path you need to follow:
OneNote > Menu > Options > Navigation > Legacy navigation panes > On
At the end of the day, it’s actually good news to see Microsoft listening to user feedback, and while some users might like the new UI of the navigation pane, there are others who want to stick with the legacy one.
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Somewhat worrying is that Microsoft could at some point remove this option, especially as OneNote would evolve to a more modern approach where the legacy menu would no longer make sense. The company, however, says there’s no reason not to use this new navigation feature:
“The OneNote app window in the Windows and Mac versions now offers more note-taking space by providing an easier way to control the navigation interface. You can choose to display the notebook, section, and page navigation panes whenever you need them, and then hide them again when you’re done — leaving you to focus on your work, your thoughts, and your ideas,” it says, adding that everything was designed from the very beginning to make more room for your notes.
The same navigation system is also used on OneNote for Mac, and will also go live for OneNote Online and OneNote for iPad for more consistency.
When it comes to note-taking applications, the majority sticks to what their device offers out of the box. Apple integrates Apple Notes in iPhone, while Microsoft used to provide OneNote on Windows devices. Having said that, choosing the right option to suit the usage and requirements can be a tricky affair for an iPhone user.
And if you opt for a wrong choice, the process of transferring all your notes from one platform to another can be a headache. In past, we have already compared Google Keep with its rivals. In this post, we will pit Apple's Notes app against Microsoft OneNote to see how they fare against each other.
App Size
All Apple's applications come pre-installed and take up about 11GB of space including the operating system. Microsoft's OneNote for iPhone weights 204MB and it's not surprising since the size of iPhone's top apps has ballooned over the recent years.
Download OneNote for iPhoneUser Interface
Apple Notes offers a simple yet effective UI. By default, it categorizes the notes based on folders. While there are default ones like the iCloud, Notes and Recently Deleted, you can always add new folders to stack relevant notes in them.
Apple Notes' built-in interface feel and look of a real page — it's a good touch. And another well-thought-out feature is the capability to view all attached documents, images, embedded maps, and weblinks from the one place.
OneNote follows a different philosophy. First, you need to make a notebook, and then you can add a section to type notes in it. It may seem confusing at first, but you'll get familiar with it after a while.
OneNote integrates sticky notes which now comes with cloud syncing with PC and is good for taking quick notes.
OneNote also lets you color code Notebooks, Sections and password protect any section. Simply long press any section and you will be presented with the color option and the lock feature.
The one thing that both these apps miss out on is the tags integration. There is no easy way to find a relevant note based on tags. OneNote recently promised to roll-out a similar feature in future and we're waiting for its implementation to happen.
Taking Notes
Apple Notes provides several options while typing a note. You can add tables, change font types, add bullet points, add media files, integrate sketches and drawing, and so on.
Forest app on mac computer. In this area, OneNote takes a lead with adding voice notes support along with the same options as offered in Apple Notes.
In short, both the apps offer pretty much all the basic editing features in a familiar UI and should be enough for your usage. I would like to see the ability to change fonts colors in the future updates.
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Drawing capabilities remain rich on both the apps, but the OneNote doesn't support it for iPhone.
Apple Notes includes drawing tools like pencil, brush, pen, and eraser. You can also change the colors and thickness of the tips.
Note: The drawing feature remains inconsistent on OneNote. It is available in the Android and the Windows 10 app, but strangely the functionality is missing out on iOS platform.Search
After using a notes app for a while, it will be filled with several notes and folders. Looking for a particular note can become a jarring experience no matter how organized your notes are. Thankfully, both OneNote and Apple Notes provide a robust search function.
Just search with a relevant term, and you should be able to find it. OneNote even lets you delete the search history. Just swipe left on the searched term and delete a word from it.
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Sharing
Sharing is where Apple's limitations become apparent. You can share the note with someone using their Apple ID or can send a note directly through WhatsApp or an email. Sharing menu lets you choose from several options like lock note, convert pdf, or send as a simple note.
OneNote goes one step ahead and lets you share the whole notebook with another person. You can also send the Note via email or any social network. Remember, while sharing a note with the likes of WhatsApp, the app won't send a simple note. Instead, it will generate a pdf and share it on the platform.
Web Clipping
Apple Notes doesn’t offer any kind of web clipping functionality while OneNote's web clipper available on the majority of browsers.
Download the OneNote Clipper for your browser, visit any website, choose a clipper option, and you can add a bookmark, clip a particular part of the page and even save the whole article directly into the OneNote.
Collaboration
Apple Notes lets you collaborate on Notes by sending out an invite to anyone with iCloud set up on a Mac or a PC. Once the person accepts the invitation, you can begin adding text, photos, links and more to note and track all the changes. Do note that it might take a while for changes to appear in real-time based on the iCloud syncing cycles.
OneNote users can share the notebooks with other members of a team and work with others on text, spreadsheets, graphics, images, multimedia and more. All the changes made on a project appear in real-time. While both offer collaborative features, OneNote gets an additional edge with richer text formatting and rich media attachment support over Apple Notes.Also on Guiding Tech
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Cross Platform Compability
Apple Notes is only available on Apple's platforms. You can find it on iOS, macOS, watchOS, and iMessage.
On the other hand, Microsoft offers OneNote on every platform you can think of. OneNote is available on iOS, Android, Mac, Windows, Android Wear, Apple Watch, and the web. Its vast platform availability is what gives it a huge advantage over Apple Notes.
Pricing
Before talking about pricing, you need to understand how the syncing works on both apps. Apple Notes stores all the data in iCloud while OneNote uses OneDrive for data backup.
All the functionalities are free to use. The premium model kicks in when you run out of storage. Both iCloud and OneDrive offer 5GB of free storage on sign-up. After you have maxed it out, you will need to buy additional cloud storage to add new notes.
iCloud pricing starts at $1 for 50GB while OneDrive costs $2 for 50GB which is enough space for a Notes app.
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#comparison
Click here to see our comparison articles pageWho Wears The Crown?
For me, the answer is simple. I switch between Android and iOS frequently. My main workstation is a Windows-based computer. Hence, accessing all my notes on any time is a top priority for me. That's why OneNote fits my requirements and usage perfectly.
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If you use a Mac, an iPhone and an iPad heavily, then you might be comfortable in Apple's ecosystem with the Apple Notes. However, you should give Microsoft OneNote a shot to experience if you're missing out on something. Especially the capability to store website clips.
Next up: If you own a Samsung-branded Android smartphone, then you might be wondering which note-taking app to pick between Samsung Notes and Google Keep. You should check our comparison to find out the right app for your requirements.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextSamsung Notes vs Google Keep: Which One to Use?Also See#onenote #apple
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